After filing the taxes, your Treasurer’s records should be ready for audit. If you haven’t done this, please make this a top-priority. To make it easier for you, the PTA Audit checklist is available on-line. See the link at the bottom of this page.

There is some house keeping that needs to be performed, once the year-end audit is completed. The new Board Members can assume their responsibilities and the checkbook is no longer “frozen”. However, remember that to sign PTA checks, the new Board will need to complete new bank signature cards. For the bank, you will need to bring a form of photo I.D. and one signer will need to bring a signed copy of the minutes that voted in the new board (and has the board member names). Make note that this task is conveniently accomplished over the summer months, when more time is at hand.

The next priority is to prepare for the Budget Committee meeting. This meeting is usually, though not necessarily, chaired by the incoming Treasurer. The new Treasurer customarily presents a spreadsheet of budget and actual expenditures for the last one to two years. It is through review of these actual expenditures that the Budget Committee arrives at the recommended budget for the incoming year. This “recommended” budget is first voted on at the executive board level, and then it is presented at the unit’s first General Association Meeting for final review and vote by all PTA members.

Once these tasks are completed, your next project, besides day-to-day PTA operations, is Membership. For this, there are two upcoming dates to keep in mind.

Remember that to be accorded these awards, I will need to receive these remittances well in advance of the dates noted above so that they can be properly recorded and remitted.

For your benefit, a copy of the Unit Remittance Form is included. Please take a moment to familiarize yourself with it, and if you have any questions regarding it or any of the other Treasurer’s duties, please contact me.