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• Monitor and oversee the functions and efficiency of the assigned office on behalf of the assigned manager, particularly in the manager’s absence
• Provide the assigned manager with input and ideas on the overall efficiency and functions of the assigned office
• Provide guidance and direction to office staff to maintain a high level of productivity and efficiency
• Model a high standard of professionalism and service to others
• Plan, organize, perform and train others in clerical, office and administrative support functions related to the activities and operations of the assigned program, division or department
• Serve as primary source of information regarding the Office and assigned program policies, procedures, standards and requirements including pertinent legal requirements and other legislative enactments as appropriate to assignment
• Receive and interview callers and visitors
• Provide information where independent judgment, knowledge and interpretations are utilized
• Research and compile background material such as statistical and financial data and supporting information
• Compile and prepare comprehensive reports, records, surveys and other documents
• Coordinate and prepare materials for presentation to the County Board of Education or other entities with whom the manager communicates
• Compose and prepare a variety of correspondence, memorandums reports and other documents, including material of a confidential nature
• Screen mail and handle routine items requiring action, prioritizing items for manager action
• Route mail to others as appropriate and process administrative details not requiring the immediate attention of the manager
• Assist in budget planning and expenditure control process
• Prepare and distribute meeting notices and agendas, attend meetings to record proceedings and prepare and distribute comprehensive minutes of meetings
• Assist with planning and coordinating training events including maintaining training schedules, tracking and monitoring enrollment and attendance, and resolving issues
• May require travel on an occasional or regular basis for events, meetings, and activities
• Establish and maintain a wide variety of manual and computerized files and records including but not limited to records of various state and federal projects
• Maintain confidential information and records, including mailing lists and emergency contact information
• Coordinate and monitor ordering, inventory and distribution of office supplies and forms for the assigned program
• Prepare purchase orders and process invoices
• Assist with maintaining highly confidential information including staff leave of absence information, employment and pay information
• Prepare and maintain calendar of activities, meetings, and events including scheduling appointments, conferences and meetings
• Arrange travel accommodations and process travel claims
• May assist with updating and maintaining web pages
• Operate a variety of office machines such as typewriter, personal computer, terminal, printer, fax machine, calculator, copier and specialized equipment common to assigned program or office
• May direct, train and provide input for the evaluation of clerical support staff
• May require travel on an occasional or regular basis for events, activities, and meetings
• Perform other job related duties as assigned

• Modern office practices, procedures and equipment
• Advanced administrative procedures
• Personal computers and industry standard software applications including Microsoft Office, Filemaker, Escape, advanced Excel, and other software programs pertinent to the functions of the assigned department
• Telephone techniques and etiquette that provide a high professional standard of service to others and demonstrate a calm and patient demeanor
• Statistical and financial record-keeping as well as basic statistical analysis
• Correct English usage, grammar, spelling, punctuation and vocabulary
• Advanced oral and written communication skills
• Principles of training and providing work direction that promotes high standards, professionalism, collaboration, and a positive work environment
• Advanced interpersonal skills promoting an environment of respect while using tact, patience and courtesy

• Promote a high standard of professionalism and a positive, healthy work environment
• Quickly acquire knowledge of County Education Office organization, operations, policies and objectives
• Interpret, explain and apply laws, rules, regulations and policies with relationship to the assigned program or office
• Analyze situations accurately and adopt an effective course of action
• Understand and follow oral and written directions
• Communicate at an advanced professional level both orally and in writing
• Demonstrate keyboarding/typing skills and speed as required by the assignment
• Establish and maintain efficient office procedures, record keeping, and filing systems
• Plan, organize, coordinate and prioritize assigned tasks to successfully meet time lines
• Establish and maintain effective and collaborative working relationships
• Train and provide work direction to others
• Maintain records and prepare reports
• Work independently with little direction
• Work confidentially with discretion

• Valid California Class C Driver’s License and insurance coverage as required by law.
• Enrollment in the California Department of Motor Vehicles Government Employer Pull Notice Program as a condition of employment.