Personnel Commission Rules
- 4400: The Merit System
- 4410: Definition and Preliminary Statements
- 4420: The Personnel Commission
- 4430: The Classification Plan
- 4440: Application and Examination
- 4450: Employment Lists
- 4460: In-Service Status and Transactions
- 4470: Disciplinary Action, Appeal, and Hearing Procedures
- 4480: Complaint Procedures
- 4490: Wage and Salary Provisions
- 4500: Miscellaneous Provisions
4400: The Merit System
4400 THE MERIT SYSTEM
The Merit System was established when Congress passed the Civil Service Act of 1883 (Pendleton Act), which set up the first civil service system for federal employees to guard against patronage appointments. In 1936, the first Merit System law for school districts was established. Currently, almost 100 school districts and county education offices in California have adopted a Merit System. Merit System law (Education Codes 45240-45320) provides that classified employees are selected, retained and promoted on the basis of merit and fitness, exclusive of discrimination due to actual or perceived race, color, ethnicity, age, religion, political affiliation, marital status, disability, gender, sexual orientation or national origin. The Merit System means that an impartial body is responsible for implementing and interpreting Merit System rules and adjudicating appeals on those facets of employment within its purview. The Personnel Commission is the impartial body authorized by the state to be responsible for certain personnel matters affecting classified school employees.
In 1975, the Santa Barbara County Board of Supervisors approved a resolution to transfer certain duties and functions pertaining to the classified service to the Santa Barbara County Education Office Superintendent of Schools/Governing Board. The Education Code provides that when such transfer occurs, it is mandatory that the Superintendent/Governing Board establish a Merit System for all classified employees if the county
has a Merit System in effect at the time of adoption of the resolution of transfer by the Board of Supervisors. The Merit System did exist for county employees at that time and it was, therefore, mandatory that it be established for the Santa Barbara County Education Office classified service. As a result of the transfer, the Merit System was adopted at the Santa Barbara County Education Office in 1975.
The Santa Barbara County Education Office Personnel Commission, composed of three members, follows a set of rules aligned with related legal codes, board policies and administrative rules and regulations, Collective Bargaining Agreements, applicable labor laws, and case law. The Director, Classified Human Resources of the Santa Barbara County Education Office, is the secretary to the Personnel Commission and prepares all necessary information provided to the Commission on a monthly basis for a public meeting during which the Commissioners review data, discuss topics within the jurisdiction of the Personnel Commission, and take action on necessary items to maintain efficiency and fidelity of the Classified Service.
The rules found herein are a result of considerable research to satisfy all provisions of the Education Code and related administrative policy. Although the rules are flexibly tailored to the needs of the Santa Barbara County Education Office, we readily recognize that as the rules are applied, there will be need for revision, amendment and addition.
Approved:
Sept. 17, 1975
Revised:
Apr. 29, 1982
May 28, 1992
Jan. 23, 2014
4410: Definition and Preliminary Statements
4420: The Personnel Commission
4421 SELECTION OF COMMISSION OFFICERS
- 4421.1 Appointment of Members of Personnel Commission
- 4421.2 Qualifications of Member of Personnel Commission
4422 ORGANIZATION OF COMMISSION
- 4422.1 Terms of Office
- 4422.2 Officers
- 4422.3 Quorum and Majority
- 4422.4 Compensation of Members of Personnel Commission
4423 MEETINGS
- 4423.1 Regular Meetings
- 4423.2 Adjourned Regular Meetings
- 4423.3 Special Meetings
- 4423.4 Open and Public Meetings
- 4423.5 Closed Sessions
- 4423.6 Amendment, Deletion or Addition of Rules
- 4423.7 Minutes
4424 COMMISSION EMPLOYEES
4425 MISCELLANEOUS PROVISIONS
4430: The Classification Plan
4431 THE CLASSIFIED SERVICE
- 4431.1 Positions in the Classified Service
- 4431.2 Exemption from the Classified Service
- 4431.3 Restricted Positions
- 4431.4 Senior Management Positions
- 4431.5 Professional Experts
4432 GENERAL CLASSIFICATION RULES
- 4432.1 Assignment of Duties
- 4432.2 General Nature of Classification Plan
- 4432.3 Creation of New Positions or Classifications
- 4432.4 Class Descriptions
- 4432.5 Position Announcements (Rule deleted)
- 4432.6 Interpretation of Class Descriptions
- 4432.7 Change of Duties of Positions
- 4432.8 Working Out of Classification
4433 RECLASSIFICATION
- 4433.1 Requests for Study
- 4433.2 Gradual Accretion
- 4433.3 Effective Date of Reclassification
- 4433.4 Effects of Reclassification Changes on Incumbents
4434 REALLOCATION
4440: Application and Examination
4441 APPLICATION FOR EMPLOYMENT
- 4441.1 Authorization to Fill Vacancy
- 4441.2 Position Announcements
- 4441.3 Filing of Applications
- 4441.4 General Qualifications of Applicants
- 4441.5 Disqualifications of Applicants, Candidates and Eligibles
- 4441.6 Notice and Appeal of Disqualification
- 4441.7 Confidentiality of Information
- 4441.8 Job Interest Cards
- 4441.9 Non Discrimination in Employment Policy
4442 EXAMINATIONS
- 4442.1 Character of Examinations
- 4442.2 Admission to Examinations
- 4442.3 Written Examinations
- 4442.4 Oral Examination Panel
- 4442.5 Open Competitive Examinations
- 4442.6 Promotional Examinations
- 4442.7 Promotional and Open Competitive Examinations
- 4442.8 Dual Certification Examinations
- 4442.9 Open Continuous Examinations
- 4442.10 Examination Scoring
- 4442.11 Review and Protest of Examination Records
4443 SPECIAL EXAMINATION PROVISIONS
4450: Employment Lists
4451 ELIGIBILITY LISTS
- 4451.1 Establishment and Life of Re-employment Lists
- 4451.2 Order of Recall from Re-employment Lists
- 4451.3 Establishment and Life of Eligibility Lists
- 4451.4 Reinstatement Lists
- 4451.5 Termination of Eligibility Lists
- 4451.6 Merger of Eligibility Lists
- 4451.7 Eligibility After Appointment
- 4451.8 Removal of Names from Eligibility Lists
4452 EMPLOYMENT LISTS
- 4452.1 Order of Precedence in Filing Vacancies
- 4452.2 Dual Certification
- 4452.3 Procedure when Fewer than Three Ranks Remain
- 4452.4 Certification and Appointment from Eligibility Lists
- 4452.5 Waivers of Certifications
- 4452.6 Certification from Lists for Another Class
- 4452.7 Selective Certifications
- 4452.8 Withholding Names from Certification
- 4452.9 Duties of Eligibles
- 4452.10 Confidentiality of Lists
4453 SHORT TERM ASSIGNMENTS
4460: In-Service Status and Transactions
4461 PROBATIONARY PERIOD
- 4461.1 Duration of Probation
- 4461.2 Rights of Probationary Employees
4462 CHANGES IN POSITION AND CLASS
- 4462.1 Transfers and Reassignments
- 4462.2 Demotions
- 4462.3 Reemployments, Reinstatements and Restorations
- 4462.4 Changes in Assigned Times
4463 PERFORMANCE EVALUATIONS
- 4463.1 General Provisions
- 4463.2 Timing of Evaluations
- 4463.3 Evaluation Procedures
- 4463.4 Special Evaluations
- 4463.5 Appeal of Evaluation Procedures
4464 LEAVES OF ABSENCE
- 4464.1 Vacation
- 4464.2 Personal Illness Injury
- 4464.3 Industrial Accident and Illness Leave
- 4464.4 Bereavement Leave
- 4464.5 Personal Necessity Leave
- 4464.6 Jury Duty and Witness Leave
- 4464.7 Absence for Examination
- 4464.8 Military Leave
- 4464.9 Leave of Absence without Pay
- 4464.10 Leave to Serve in an Exempt, Temporary or Limited Term Position
- 4464.11 Leave of Absence for Study
- 4464.12 Leave of Absence for Retraining
4465 LAYOFF
- 4465.1 Procedure Regarding Layoff or Reduction
- 4465.2 Rights of Employees Laid Off or Reduced for Lack of Work or Lack of Funds
- 4465.3 Limited-Term Positions
4466 RESIGNATIONS
4470: Disciplinary Action, Appeal, and Hearing Procedures
4471 DISCIPLINARY ACTION
- 4471.1 Causes for Suspension, Demotion or Dismissal
- 4471.2 Progressive Discipline and Action
- 4471.3 Notice of Proposed Disciplinary Action
- 4471.4 Notice of Disciplinary Action
- 4471.5 Release from Employment
4472 APPEAL AND HEARING
4480: Complaint Procedures
4490: Wage and Salary Provisions
- 4491.1 Initial Placement
- 4491.2 Step Advancement
- 4491.3 Accelerated Salary Adjustment
- 4491.4 Salary Placement When Promoted or Reclassified
- 4491.5 Salary Placement When Temporarily Reassigned (Out-of-Class Assignment)
- 4491.6 Placement Upon Reemployment or After Leave Absence
- 4491.7 Salary Placement When Transferred
- 4491.8 Salary Placement When Demoted
- 4491.9 Salary Placement When Reemployed or Reinstated
- 4491.10 Salary Placement Upon Reallocation or Salary Schedule Restructure
- 4491.11 Simultaneous Actions Affecting Salary
- 4991.12 Official Salary Schedule
4492 DIFFERENTIAL AND LONGEVITY PAY PRACTICES
4493 HOLIDAY PAY
4494 WORK PERIODS AND OVERTIME